---
title: How to Submit Leave on Behalf of an Employee
description: There may be situations where an employee cannot submit their own leave request (for example if they are in the field, on sick leave, or unable to access the system). In these cases, a manager can submit a leave request…
url: "https://hrsimplified.org/docs/how-to-submit-leave-on-behalf-of-an-employee/"
updated: "2026-03-13"
category: Leave Management
---

# How to Submit Leave on Behalf of an Employee

There may be situations where an employee cannot submit their own leave request (for example if they are in the field, on sick leave, or unable to access the system). In these cases, a manager can submit a leave request on behalf of the employee.

Follow the steps below to capture leave for an employee.

![](https://hrsimplified.org/wp-content/uploads/2026/03/image-12-1024x456.png)

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## Step 1: Open the Employee List

Navigate to:

**HR Administration → All Employees**

Managers will only see **employees that report to them**, ensuring the correct permissions and security.

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## Step 2: Select the Employee

Find the employee you want to submit leave for.

You can:

- Scroll through the employee list, or
- Use the **search bar** to quickly find the employee.

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## Step 3: Open the Actions Menu

On the employee row, click the **Actions** button.

From the dropdown menu, select:

**Leave Application**

This option allows the manager to submit a leave request on behalf of the employee.

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## Step 4: Capture the Leave Details

Once selected, the leave application screen will open.

Complete the leave request details such as:

- Leave type (Annual, Sick Leave, etc.)
- Leave dates
- Any required notes or supporting information

The leave request will be captured **as if the employee submitted it themselves**.

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## Step 5: Notifications

Once the leave application is submitted:

- The **employee will receive an email notification** confirming the leave submission.
- The **manager who submitted the leave** will also receive confirmation.
- Any **approvers configured in the leave workflow** will receive their normal approval notifications.

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## Important

Submitting leave on behalf of an employee **does not bypass the normal approval process**.

The leave request will still follow the **standard leave workflow and approval structure** configured in the system.