In HRSimplified, job titles are integral to organizing employee roles, creating job descriptions, and managing recruitment and performance. This guide will walk you through adding and managing job titles, linking job descriptions to employee profiles, and utilizing job titles in recruitment and performance management.
1. Setting Up Job Titles and Categories #
Overview:
When adding job titles in HRSimplified, each title is associated with a Job Category. Categories help filter the list of job titles, making it easier to select relevant positions for each employee.
- Go to Capacity Planner:
- Navigate to HR Planning > Capacity Planner > Manage Position Capacity.
- Create or Select Job Titles:
- Use + Manage Position Capacity to create a new job title. This is helpful for creating roles in anticipation of upcoming vacancies.
- When creating a job title, select the relevant Job Category to organize it within the system.
- Job Position Count:
- The system automatically counts the number of employees assigned to each job title. This is shown under the Total Employees column, giving an overview of capacity for each position.
2. Adding Job Descriptions and Requirements #
Each job title can include a detailed Job Description, Responsibilities, and Requirements, which can be managed from the Capacity Planner.
- Select Job Position:
- In the Capacity Planner, click on the job title under Actions to open its details.
- Enter Job Description and Requirements:
- Populate the fields for Job Overview, Responsibilities and Duties, and Qualifications. This information can be customized for each job title.
- Generate Descriptions with ChatGPT:
- For quick setup, use the Generate Description button powered by ChatGPT to automatically create a job description based on the job title. You can then edit the generated text to fit specific requirements.
3. Linking Job Descriptions to Employee Profiles #
Once job descriptions are added, they can be pulled into each employee’s profile and further customized.
- Edit Employee Profile:
- Go to HR Administration > All Employees, select an employee, and open their profile.
- Assign Job Description:
- In the employee profile, navigate to the Job Description tab. Use the Generate Default button to pull in the default job description associated with their job title.
- Customize for Individual Employees:
- The job description can be tailored specifically for the employee in their profile. Once saved, they will see this description under My Profile.
4. Job Titles in Recruitment #
Once job titles are set up with descriptions and requirements, they become available in the Recruitment Module for creating job postings.
- Create a New Job Posting:
- In Recruitment, select Create New Job Posting and choose the job title.
- Automatic Description Pull:
- When you select a job title, the system automatically pulls in the Job Description, Skills, and Requirements associated with that title, simplifying the setup process for job postings.
5. Job Titles in Performance Management #
Job titles also link to performance management templates, helping classify employees based on their role.
- When setting up performance evaluations, job titles ensure that the evaluation criteria are aligned with the specific responsibilities and requirements of each role.
- This classification ensures that performance reviews are consistent and tailored to the employee’s position.
Best Practices for Managing Job Titles #
- Set Up Job Titles in Advance: Anticipate new roles by creating job titles and descriptions ahead of time. This streamlines recruitment and capacity planning.
- Use Categories for Organization: Assign job categories to simplify the process of selecting relevant job titles in employee profiles.
- Leverage ChatGPT for Efficiency: Quickly generate job descriptions and then customize them to meet your organization’s standards.
- Review Job Descriptions Regularly: Keep job descriptions up-to-date to reflect any changes in role responsibilities or qualifications.
Summary #
Managing job titles effectively in HRSimplified ensures seamless integration across employee profiles, recruitment, and performance management. With features like job categories, automatic description pulling, and ChatGPT-assisted generation, the platform provides a comprehensive system for handling job titles, requirements, and descriptions across HR processes.
