---
title: Set Up Job Titles in the HR Capacity Planner
description: "Setting up job titles in HRSimplified’s **HR Capacity Planner** is an essential first step for managing recruitment. The job titles you configure here will be used in the **Recruitment Module** when creating new job postings. This guide will walk you…"
url: "https://hrsimplified.org/docs/set-up-job-titles-in-the-hr-capacity-planner/"
updated: "2024-10-09"
category: "Recruitment & Onboarding"
---

# Set Up Job Titles in the HR Capacity Planner

Setting up job titles in HRSimplified’s **HR Capacity Planner** is an essential first step for managing recruitment. The job titles you configure here will be used in the **Recruitment Module** when creating new job postings. This guide will walk you through the process of creating and managing job titles within the HR Capacity Planner.

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## Steps to Set Up Job Titles in HR Capacity Planner

![HRSimplified capacity planner screen](https://hrsimplified.org/wp-content/uploads/2024/10/image-46-1024x576.png)
HRSimplified capacity planner screen

### 1. **Navigate to the HR Capacity Planner**

- **Log in** to HRSimplified and select **HR Planning** from the main menu.
- Click on **Capacity Planner**. This is where all job titles and descriptions for your organization are stored and managed.

### 2. **Find or Create a Job Title**

- In the Capacity Planner, you can:
  - **Search for an existing job title**: Use the search bar to check if the job title already exists.
  - **Create a new job title**: If the job title does not exist, click on the **+ Manage Position Capacity** button located at the top-right corner of the screen to add a new position.

### 3. **Populate the Job Title Details**

- Once the **modal window** opens for creating a new job title, fill in all the relevant fields, ensuring to include at least the **required fields** (marked with an asterisk).
- Required fields typically include:
  - **Job Title**
  - **Job Description**
  - **Required Skills**
  - **Department** (If applicable)
- You can also add details like the **expected headcount** for that position.

### 4. **Save the Job Title**

- After completing the fields, click **Save** to add the new job title to the Capacity Planner.

### 5. **Edit or Update Existing Job Titles**

- If you need to make changes to an existing job title, simply click on the title from the list in the Capacity Planner, edit the details, and click **Save** to update.

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## How Job Titles Are Used in Recruitment

- **Recruitment Module**: The job titles you create in the **HR Capacity Planner** will be available in the **Recruitment Module** when creating new job postings. When a vacancy is created, simply select the relevant job title, and the details (such as job description, skills, etc.) will automatically populate in the job posting form.
- **Job Posting Consistency**: Using pre-configured job titles ensures consistency across job postings and makes it easy to manage recruitment processes for commonly filled positions.

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### Important Notes:

- **Centralized Management**: Keeping job titles and descriptions updated in the **Capacity Planner** ensures a smoother recruitment process and consistent job data across your organization.
- **Headcount Tracking**: You can also use the Capacity Planner to track the number of employees currently employed in each position and compare it to the planned headcount.