--- title: "Step-by-Step Guide: Setting Up “Employee of the Month” Voting in HRSimplified" description: "### **Overview** The Employee of the Month award recognizes outstanding contributions by allowing employees or managers to vote on the recipient. This guide will take you through setting up the achievement, creating a voting session, enabling employees to cast votes,…" url: "https://hrsimplified.org/docs/step-by-step-guide-setting-up-employee-of-the-month-voting-in-hrsimplified/" updated: "2024-11-04" category: Awards and Recognition --- # Step-by-Step Guide: Setting Up “Employee of the Month” Voting in HRSimplified ### **Overview** The Employee of the Month award recognizes outstanding contributions by allowing employees or managers to vote on the recipient. This guide will take you through setting up the achievement, creating a voting session, enabling employees to cast votes, and finalizing the winner. ![Employee Of the month Achievement award badge that the employee can see their award. ](https://hrsimplified.org/wp-content/uploads/2024/11/image-5-1024x576.png) --- ### **Step 1: Create the "Employee of the Month" Achievement** Before you can set up voting, you need to create the award (achievement) that will be given to the selected employee. 1. **Navigate to Setup**: - Go to **Setup** in the main menu and select **Create Achievement**. 2. **Enter Award Details**: - **Achievement Name**: Enter "Employee of the Month." - **Description**: Provide a brief description, such as "Awarded monthly to an employee who demonstrates exceptional performance and dedication." - **Achievement Type**: Choose a type, like "Monthly Recognition." - **Badge**: Select a **Silver Badge** to visually represent the award. - **Points**: Assign **100 points** to this award to make it a valuable addition to the employee’s score. 3. **Save the Achievement**: - Click **Save** to complete the setup. The "Employee of the Month" award is now available for voting and direct assignments. --- ### **Step 2: Set Up the Voting Session for "Employee of the Month"** With the achievement created, you can now set up a voting session to let employees or managers decide the recipient. 1. **Create the Voting Session**: - Go back to **Setup** and select **Create Vote** from the action menu. 2. **Select Achievement for Voting**: - In the voting setup, select "Employee of the Month" from the list of available achievements. - Set an **End Date** for the voting session, such as the last day of the month, to ensure voting closes on time. 3. **Save the Voting Session**: - Click **Save** to finalize the voting session. The session will now appear in the **Votes** menu, ready to assign eligible voters. --- ### **Step 3: Assign Voters and Manage Voting** Once the voting session is created, it’s time to assign managers or employees as voters who will participate in selecting the recipient. 1. **Navigate to the Votes Menu**: - Go to the **Votes** menu to see the "Employee of the Month" voting session you just created. 2. **Open Voting Session for Management**: - Find the "Employee of the Month" session and select **Manage Award** to open the setup modal. 3. **Assign Voters**: - In the voting setup modal, add employees or managers as eligible voters. Only active users will appear in the list. - Once added, these voters will see the voting request in their **Open Votes Application** section on their dashboard. --- ### **Step 4: Employee Voting Process** Voters (employees or managers) can now cast their votes for the "Employee of the Month" award. Here’s how they do it: 1. **Open the Voting Request**: - Voters receive a notification in their **Open Votes Application** section on their dashboard. 2. **Submit a Vote**: - Voters view the list of eligible candidates for the award and select the employee they believe deserves the title "Employee of the Month." - After submitting their vote, it is recorded in the system for managers to review. 3. **Track Voting Progress**: - Managers can monitor the voting status in real-time in the **Votes** menu to see who has cast their votes. --- ### **Step 5: Review Voting Results and Approve the Award** After the voting session ends or all votes are submitted, managers can review the results and approve the award for the winning employee. 1. **Access Voting Results**: - Go to the **Votes** menu and find the "Employee of the Month" session. - Click **Manage Award** to open the **Votes modal** for results. 2. **Review Voting Results**: - **Voters Tab**: View the completion status of each voter to confirm participation. - **Votes Tab**: See the scores for each candidate. The employee with the most votes will be highlighted as the likely winner. 3. **Approve and Finalize the Winner**: - When voting is complete, the system confirms the employee with the highest score as the award recipient. - The winning employee is awarded the badge and points, and the achievement appears in their **My Awards** dashboard. --- ### **Best Practices for Employee of the Month Voting** - **Set Clear Criteria**: Announce the criteria for the award to ensure everyone understands the basis for selection. - **Encourage Participation**: Remind eligible voters before the voting deadline to increase engagement. - **Celebrate the Winner**: Once the winner is selected, recognize their achievement publicly to reinforce the positive impact of the award. --- ### Summary Setting up an "Employee of the Month" award with voting in HRSimplified allows for a transparent and participatory recognition process. By following these steps, managers can create a consistent and engaging recognition culture that values employee contributions and boosts morale.