---
title: View and Manage Applicants for a Job Posting
description: "Once job postings are created and shared externally, candidates will begin applying for the positions. In HRSimplified, you can easily view and manage applicants through the **Recruitment Module**, where you can track their progress, process applications, and communicate with candidates…"
url: "https://hrsimplified.org/docs/view-and-manage-applicants-for-a-job-posting/"
updated: "2024-10-09"
category: "Recruitment & Onboarding"
---

# View and Manage Applicants for a Job Posting

Once job postings are created and shared externally, candidates will begin applying for the positions. In HRSimplified, you can easily view and manage applicants through the **Recruitment Module**, where you can track their progress, process applications, and communicate with candidates at various stages of the recruitment pipeline. Here's how to manage the process.

![HRSimplified list of candidates on a specific open vacancy](https://hrsimplified.org/wp-content/uploads/2024/10/image-49-1024x576.png)
HRSimplified list of candidates on a specific open vacancy

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## Steps to View and Manage Applicants:

### 1. **Navigate to the Recruitment Module**

- **Log in** to HRSimplified and select the **Recruitment Module** from the main menu.
- Click on **Job Postings** to view your active job listings.

### 2. **View Applicants for a Job Posting**

- Next to each job posting, you'll find an action button (three dots or similar dropdown icon). Click it and select **View Applicants**.
- This will open a list of all candidates who have applied for the position.

### 3. **Candidate Overview**

- For each applicant, you will be able to view:
  - **Name** and **contact details**.
  - **Date of application**.
  - **Current status** of the application (e.g., under review, interview scheduled, etc.).
  - Any **documents** they’ve submitted, such as their **CV**, **cover letter**, or any required **certificates**.

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## Managing the Candidate Pipeline:

Once candidates are listed under the job posting, you can begin to move them through the recruitment stages:

### 1. **Processing Candidates**

- To process a candidate, click on their profile. You will have several action options to choose from:
  1. **Reject** the candidate if they do not meet the minimum requirements.
  2. **Ask Questions** for further clarification about their experience or skills.
  3. **Request Upload of Documents** if additional materials are required.
  4. **Invite to Interview** to move the candidate forward in the process.
  5. **Create a Note** to add internal comments, observations, or feedback on the candidate’s performance during interviews.

### 2. **Viewing Candidate Details**

- For each candidate, you can view detailed information about their application, including:
  - **Work experience** and **education**.
  - **Skills** and any custom information they’ve provided during the application process.
- This helps you compare candidates before moving them to the next stage.

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## Conducting Interviews and Adding Notes:

### 1. **Invite to Interview**

- Once a candidate is selected for an interview, you can use the **Invite to Interview** option.
  - This action notifies the candidate via email and tracks their interview status in the system.

### 2. **Adding Interview Notes**

- After the interview, you can use the **Create a Note** function to add internal feedback on the candidate’s performance.
- You can also assign a **score** to the candidate based on criteria such as communication, technical skills, or cultural fit.

### 3. **Tracking Candidate Status**

- As candidates progress through the pipeline, their status (e.g., **interview scheduled**, **under review**) will update accordingly. This helps HR and hiring managers track where each applicant is in the recruitment process.

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## Important Notes:

- **Rejecting a Candidate**: If a candidate is rejected, you can send a **rejection notification** directly from the system.
- **Candidate Communication**: All communication (e.g., interview invites, document requests) is sent through HRSimplified, helping keep a clear record of all interactions.
- **Application Tracking**: Each candidate’s application and documents are stored in the system, allowing you to reference them at any time.