Access HR data anywhere with:

Cloud-based Digital Employee Files and HRIS

Securely store HR data in the cloud to access up-to-date staff information online from anywhere.

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Get Organized With Digital Employee Records

Access and update the latest versions of all digital employee files with ease. Can’t make critical business decisions because your data is inaccurate? Tired of missing and misfiled paperwork? Then it’s time to take your HRM online.

Create a flexible future-proof business that doesn’t limit HR data access to working hours or an office. Securely store your HR files in the cloud to ensure they’re available from anywhere at any time.

Digital employee files let you quickly find data and report in real-time. Make decisions with confidence based on the latest, up-to-date (and complete) data and overall statistics. If you’re stuck with paperbased HR files, you can’t do any of this.

Instead of deleting an employee, rather set them as Inactive, this allows the HRIS system to still report on them while the HR team retains access to the records when they need them. When they are re-employed, they can simply be activated again, saving the customer time in onboarding and storage of data.

HRSimplified Employee Profile
Onboarding process in HRSimplified

Onboarding Made Simple

Start the onboarding process with a few personal details of the new Employee, and let the system invite them with a email to simply log in and complete the process themselves. Less work for the HR team.

During Onboarding you can create targeted tasks for team members to action. For example creating a task for the IT team to get the Laptop and username ready, or for the HR team to book the initiation/onboarding training.

The invite to onboard asks the new Employee to confirm a few key pieces of data before they can start the onboarding process. Once verified the onboarding allows the Employee to update all their data and submit it to HR for approval.

The Onboarding workflow is simple and easy to use. Create your basic Employee record, send it to the Employee via email to complete and onboard themselves. Once submitted a workflow allows the HR administrator to process the Onboarding and create the Employee record automatically.

Make your onboarding process personal, and add your Logo to the onboarding screens and let your future Employees become familiar with their new employer.

Online Document Storage Per Employee

HRSimplified Genus stores documents at the Employee level. This means Employee specific documents can be found faster than ever with predefined, shareable folders.

Upload and store all contracts for every employee in their individual Digital Employee File. Easily filter and find specific ones based on Type, Date, or whether they’ve been signed or not.

All documents are stored against the Employee record, making audits much less time-consuming and stressful. HR Executives can access any document 24/7 to promote greater peace of mind and compliance.

HRSimplified Performance Management Dashboard

Online Performance Management

With a Digital Online Performance management system built in, HRSimplified allows the manager to submit a Employees custom developed Performance Management review for self assessment by the employee.

With Performance management linked to OKRs and the items that create them, it is now possible to track the performance in your business against your strategy and see the impact it has on business growth.

Most problems with implementing a Performance Management framework is the reluctance of the Employees and Management to adopt the new process. This is related to the additional effort involved in completing the process. To streamline the performance management process the HRSimplified system has the ability to create company wide KPA’s that can be setup by HR to allow the managers to simply select them and use them in their reviews, rather than expecting the mangers to setup the KPA. The Managers can still add new KPAs if need be.

Instant Access To More Employee Data

Setup and maintain all Job Description for all positions that are being used in your business, with more than 2700 Job Titles loaded on the system you can setup all your Positions and assign them to the Employees. Allowing the Employee to see their Job Description and know what is expected of them at all times.

Capture, maintain and manage all skills at the Employee level to track skillsets for each one. Ensuring skills management is at the core of every HR decision is finally possible.

Easily map Job Grade classifications to each employee record. Don’t have any? With HRSimplified Genus you can create and implement your own in a few seconds.

Find and group the correct job title for each employee simply with over 2700 preloaded Job Titles (in nearly 200 categories). Standardized job titles drastically improve data management and HR reporting.

HRSimplified More Employee Data
Setting up Group companies in HRSimplified

Setup your Group or Company structure

Most Organisational Groups consist of multiple independent Companies that make up the group, with the Group Company structures you can setup all your companies and still have a overall group view of all the Employees and data.

Configure your Branches ad Departments in the system, with Branches being Geographical and Departments fitting into Branches to allow a easier Organisational setup. Have one department and place it in multiple branches.

Being able to setup Companies, branches and departments on the Employee level allows the system to report via the HRInsights (Analytics) from the top down. Now its possible to have a birds eye view of your People data.

With a Teams group in the company it allows you to assign staff to teams over and above a Department. This allows you to have multiple teams of people in the same department while allowing you to filter your reports as you need on teams and departments.

Capture Critical Employee HR Notes

With Employee HR Notes that are created in the HRSimplified system the HR Administrator or Manager can request the Employee to Acknowledge the Note with a online Signature inside the system. Allowing the Employee and HR to download a PDF copy for their own records once signed by the Employee.

To ensure Warning and Disciplinary notes are accurate they must be easy to capture, store and retrieve. Our online HRMS is designed to do just that and gives Managers & HR Admins direct access to all HR notes at the Employee level.

Conveniently upload and keep track of salary discussion notes + all events related to an employee’s performance review cycle. Not being able to recall what was discussed or agreed on leads to unhappy staff who leave.

Capture any note on any individual employee for future use in just a few clicks. Refine your performance reviews and employee management style by being able to retrieve important conversations and events that happened months ago.

HRSimplified Online HR Employee Notes
HRSimplified HR Record health

Unlock Advanced Employee Records

HR Analytics can only be as good as the data that is available for a Employee on the system. With the new HR Record Health indicator the system shows you how healthy each Employee Record on the system is, allowing you to correct missing data to improve your reporting and HR analytics.

Accurately keep track of all Employee benefits including different types of leave allocation, remuneration values, contributions towards medical aid, pension or retirement funds, and much more.

Upload each employee’s specific Job Details, Title, System Roll, and set Occupational Categories effortlessly with prepopulated data fields.

Each Employee record is displayed with a header to show personal and important details that the HR administrators would need access to, this includes, name, leave balance, position, location, In office or on leave, date joined, type of employment, etc. The list goes on to ensure you have unlimited access to quick data views.

HRSim Bot Mikey

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Improved Reporting:

Means you get HR reporting out of the box + HRInsight toolsets to help you manage your key KPIs.

Built-in Workflows:

Means your HR processes are simplified and approvals get done in seconds without fussing with complex conditions.

Key Partners We Work With

To keep HR simple we work with great people.

“HRSimplified is arguably the most user friendly HR solution in the market, their ability to simplify complex HR processes is astonishing. Built by keeping the unique needs of South African companies in mind, it represents the future of HR Tech, driven by Online HR Solutions.”

Elmen Lamprecht @ COGO People Analytics

Founder at COGO People Analytics

Learn How We’ve Helped Leading Organizations

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Get Paperless HR Today

Book an online demo or sign up right now to start using HRSimplified Genus straightaway. There are no complicated setups or advanced analytics or IT experience required.

“HRSimplified has helped us take the admin out of HR. Meaningful reports and safe storage of employee information. Overall great service and always looking to improve and innovate their product.”

Amelia Samuels

Omnicor HR Exec

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