HRSimplified Release Notes
Celebrate Employee Achievements with Custom Badges & Voting The Awards & Recognition Module is now live in HRSimplified! Empower your team with customizable badges, points, and voting-based awards for meaningful employee recognition
Streamline HR Queries and Disputes with Our New Incident Management System We’re excited to introduce the HR Incident Management System, a powerful tool designed to handle and track HR-related queries and disputes efficiently. With this new feature, employees can now log incidents related to HR issues such as grievances, salary queries, performance concerns, and more (see screenshot for full list of options). Once an incident is logged: It is directed to the HR team for review. Both the Employee and HR can provide comments and feedback throughout the process. All updates and responses are visible to both parties, ensuring clear…
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Quick Access to Onboarding Tasks for Employees Employees now have direct access to their Onboarding Tasks via a new dashboard shortcut. This improvement removes the need to navigate through the workflow menu, making the process more intuitive for new employees who need to complete assigned onboarding tasks from HR.
Request Employee Signatures for Uploaded Documents HR admins can now request employees to sign documents uploaded to their profiles. The request appears in the employee’s My Documents section, where they can provide their signature. The signature is securely stored in the system’s database and is linked to the document, ensuring compliance and auditability without altering the physical document. HR staff can easily view the signature associated with the document.
Introducing Multi-Signature Option for Offer Letters The recruitment module now allows up to two named staff members to sign the offer letter for a candidate. After these signatures are completed, the HR Executive also signs before the letter is sent to the candidate for final signature. A new dashboard shortcut with a notification bubble provides direct access to the signature section. The completed offer letter, containing all signatures, is generated as a PDF for printing.
Introducing Enhanced Leave Approval Management The latest update to HRSimplified introduces a 2-Step Leave Approval Process to improve leave tracking and accountability. Step 1: Manager Approval – Leave requests will be processed as usual by the manager and appear under Leave Approvals. Step 2: Leave Processing – Once approved by the manager, the leave will move to the new Leave Processing menu, where HR Executives can provide a second and final approval. If this feature is disabled, the Leave Processing menu is removed, and the traditional single-step approval is reinstated. To Enable the feature go to the Company Details menu…
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Introducing Enhanced Configuration for Payroll Systems For clients using external Payroll systems to handle leave processing, HRSimplified now offers a new configuration that allows businesses to disable the “Apply for Leave” and “Apply for Claims” buttons. This update prevents employees from mistakenly submitting leave or claims through HRSimplified, ensuring all requests are processed correctly through their Payroll system. This feature streamlines the employee experience by reducing confusion and offering greater customization for organizations with integrated Payroll solutions.
Track Employee Tenure with Ease HRSimplified now offers a Long Service Report, a powerful tool designed to help you track how long each employee has worked for your company, measured in months. This report provides a clear and concise overview of employee tenure, making it easier to recognize long-serving employees and manage service awards or milestones. With this feature, you can quickly assess employee retention and loyalty, ensuring that you stay informed about your workforce’s longevity.
Streamline Your Candidate Evaluation Process with HRSimplified HRSimplified’s Recruitment module has been upgraded with powerful new features that make it easier to evaluate, compare, and select the best candidates. These enhancements are designed to optimize your recruitment workflow and improve collaboration among your hiring team, ensuring you can quickly identify top talent. Key Features: Multi-Contributor Scoring: Allow your interview panel members to assign individual scores to each candidate. This feature enables a comprehensive evaluation process, incorporating diverse perspectives to ensure a balanced assessment. Average Score Calculation: The system automatically calculates and displays the average score for each candidate based on…
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UID Exemption Tracking for Compliance Staying compliant with South African regulations is critical, and HRSimplified has made it easier by introducing a new feature to capture UID exempt reasons directly within the employee record. This addition allows your organization to document the specific reasons why an employee is exempt from UID contributions, ensuring that all necessary information is stored securely and can be easily accessed when needed. This feature supports your business in maintaining accurate records and helps you comply with local regulatory requirements, reducing the risk of errors in your payroll and reporting processes.