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In HRSimplified, employees have the option to retract or cancel leave requests, depending on the status of the request. The process ensures that leave balances are handled correctly based on whether the leave was approved or is still pending.
Conditions for Canceling or Retracting Leave #
- If the leave is not yet approved, the employee can cancel it directly, and no further action is needed since the leave days have not been deducted.
- If the leave has already been approved, the leave must be retracted so the system can return the deducted leave days to the employee’s balance.
Steps to Retract or Cancel a Leave Request: #
1. Navigate to My Leave Requests #
- Log into your HRSimplified account.
- Go to the Home menu and select My Leave.
- Here, you will find a list of all your submitted leave requests.
2. Cancel an Unapproved Leave Request #
If your leave request has not yet been approved, you will see a Cancel button next to the request.
- Click the Cancel Button:
This action will immediately remove the leave request from the approval process. - No Changes to Leave Balance:
Since the leave was not approved yet, no leave days will be deducted from your balance.
3. Retract an Approved Leave Request #
If your leave request has already been approved, the system will provide you with a Retract Leave button.
- Click the Retract Leave Button:
This will generate a Leave Reversal Request that is sent to your manager for approval. - Manager Approval:
The request will appear in your manager’s inbox as a standard leave approval request but labeled as a reversal. - Leave Days Credited Back:
Once your manager approves the reversal, the system will automatically credit the leave days back to your balance, restoring your available leave.
Important Notes: #
- Audit Tracking: All retracted leave requests and cancellations are tracked in the system, ensuring there is a clear record of any changes to leave balances.
- Manager Notification: Your manager will be notified of leave reversal requests in the same manner as standard leave approvals. The approval process follows the same workflow.
- Immediate Action for Pending Requests: If your leave is still pending, the cancellation takes effect immediately without requiring further approval.
