HRSimplified’s Time and Attendance module is designed to make time tracking straightforward while providing additional capabilities such as location tracking and flexible approval settings. The integration with Project Management allows employees to log time directly against project tasks, offering clear visibility into time spent on specific work without needing to set up shifts.

Key Features of the Time and Attendance Module #

1. Clock-In and Clock-Out with Location Tracking:
   • Employees can clock in and out through the HRSimplified mobile app or a web browser.
   • Location Tracking: If employees enable location services on their browsers, HRSimplified captures the GPS location of each check-in and check-out. This feature is especially useful for remote or field employees, providing managers with a clear view of where their teams are working.
   • Location Pins: Managers can view pins on a map interface within the system, showing where each employee checked in and out. This real-time visual map supports oversight and ensures employees are where they need to be.
2. Project-Based Time Tracking:
   • Employees can select a project and specific task from a drop-down menu when clocking in, ensuring all time entries are directly associated with relevant project work.
   • Simplified Task Selection: Only tasks within the projects assigned to an employee appear in the drop-down menu, streamlining the time-logging process and reducing the likelihood of entry errors.
3. Automatic or Manual Timesheet Approval:
   • Managers can review and approve timesheets manually, ensuring accuracy and alignment with project deliverables.
   • Automatic Approval Option: If your organization prefers faster processing, you can disable the approval step. By adjusting the Workflow Settings, all time submissions can be automatically approved. This setting allows time entries to go straight to timesheets without managerial approval, saving time in cases where oversight is minimal or unnecessary.

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Using Project Management with Time and Attendance #

With HRSimplified, employees log time against specific project tasks without requiring shifts. They simply select the project and task from the dropdown when they clock in, and managers can track both time and location.

Steps for Project Time Tracking with Location Data #

1. Create Projects and Assign Employees:
   • In the Project Management module, create your project and define the associated tasks.
   • Assign employees to the project. These employees will then see relevant project tasks in the time logging drop-down.
2. Employee Time Logging with Location:
   • When employees clock in, they select the project and task they’re working on and, if location tracking is enabled, their GPS coordinates will be captured.
   • This location data is stored alongside the time entry, providing managers with an accurate record of where employees performed their tasks.
3. View Location Pins and Timesheets:
   • Managers can access location data on a map within the system, where pins show where each employee checked in and out.
   • Timesheets will display this location information, along with project-specific time entries, offering complete visibility into both time and place.
4. Approve Timesheets or Enable Automatic Approval:
   • Managers can manually review and approve timesheets to confirm accuracy. However, if quick processing is preferred, you can enable automatic approval in Workflow Settings, allowing time submissions to bypass manual approval and directly populate timesheets.

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Advantages of Location-Enabled Time and Attendance with Project Management Integration #

1. Enhanced Oversight:
   • With location tracking enabled, managers gain visibility into where employees are working, supporting remote or fieldwork and ensuring accountability.
2. Streamlined Time Logging for Projects:
   • Employees only see relevant project tasks in their clock-in menu, simplifying time logging and reducing errors.
3. Improved Project Cost Management:
   • Accurate tracking of time spent on each project task, combined with location data, provides a detailed record of project activities and supports cost control.
4. Flexible Approval Process:
   • Organizations can decide whether to approve timesheets manually or enable automatic approval in Workflow Settings. This flexibility allows companies to balance accuracy with efficiency based on their needs.
5. Comprehensive Reporting and Insights:
   • Managers can generate reports that include time, location, and project-specific data, offering insights into employee productivity and project timelines. The location map view is particularly helpful for tracking field activities and ensuring that resources are optimally used.

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Getting Started with Location-Enabled Project Time Tracking #

1. Enable Location Tracking:
   • Instruct employees to allow location access in their browser settings to enable GPS tracking on clock-in and clock-out.
2. Define Projects and Tasks:
   • Set up projects and assign relevant tasks in the Project Management module.
3. Adjust Workflow Settings as Needed:
   • Decide whether timesheets require manual approval or if they should be automatically approved. Adjust the Workflow Settings to match your organization’s preference.
4. Monitor Time, Attendance, and Location Data:
   • Use the map and timesheet views to track employee time and location, ensuring projects are completed efficiently and resources are allocated effectively.

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Summary #

HRSimplified’s Time and Attendance with location tracking provides a powerful tool for managing employee time on project tasks, especially for remote or field-based teams. With flexible approval options, location-based visibility, and seamless project integration, this feature offers managers full oversight into both where and how time is spent, enhancing project management, accountability, and cost control.