Purpose #

This article explains how to set up a new award in HRSimplified. By defining badges, points, and award details, administrators can create awards that can later be assigned directly or used in a voting session. Proper setup ensures that awards are available for managers and employees to recognize achievements within the organization.

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Steps to Create a New Award #

Follow these steps to set up a new award in HRSimplified:

1. Navigate to the Setup Menu #

• Go to Setup in the main menu and select Create Achievement.
• This is where you’ll define all the details for the new award.

2. Enter Award Details #

To create a new award, you’ll need to provide specific information. Here’s a breakdown of each field:

1. Achievement Name:
   • Give the award a clear and recognizable name that reflects its purpose (e.g., “Employee of the Month,” “Team Excellence,” or “Service Milestone”).
2. Description:
   • Add a brief description that explains the criteria for earning this award. This helps employees understand why the award is meaningful.
3. Achievement Type:
   • Choose a category or type for the award, such as “Monthly Recognition,” “Performance,” or “Years of Service.” This classification helps organize awards within the system.
4. Badge Selection:
   • Select a badge for the award, choosing from available colors or levels (e.g., Bronze, Silver, Gold).
   • Badges provide a visual symbol of achievement and help differentiate between award levels.
5. Points Allocation:
   • Set a point value for the award. Points accumulate on each employee’s profile, contributing to their overall recognition score.
   • Consider assigning higher points to significant achievements to reflect the award’s impact.

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3. Save the Award #

• After filling out the details, click Save to create the award. This makes the award available for both direct assignment and voting processes.
• Once saved, the award is added to the list of available achievements and can be accessed in the Setup menu for future use.

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Example: Creating an “Employee of the Month” Award #

Let’s walk through an example of setting up an “Employee of the Month” award:

1. Achievement Name: Enter “Employee of the Month.”
2. Description: “Awarded monthly to an employee who demonstrates exceptional dedication and performance.”
3. Achievement Type: Select “Monthly Recognition.”
4. Badge: Choose a Silver Badge to signify this recurring, high-value award.
5. Points: Assign 100 points to make this achievement impactful within the employee’s overall score.

After completing these fields, click Save to create the “Employee of the Month” award. It will now be ready for assignment through either direct awards or the voting process.

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Editing Awards #

If you need to make changes to an existing award:

1. Edit an Award:
   • Go to Setup and find the award you want to edit. Select Edit to modify details like the name, description, badge, or points.
   • Editing an award updates it for future assignments but doesn’t affect awards already given to employees.

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Best Practices for Setting Up Awards #

• Use Clear Names and Descriptions: This makes it easy for employees to understand the purpose of each award.
• Assign Appropriate Points: Ensure that points reflect the award’s significance. Higher-impact awards should carry more points to differentiate them from everyday achievements.
• Standardize Badge Colors: Use badge colors consistently to represent levels of recognition (e.g., Bronze for basic achievements, Silver for higher achievements, Gold for exceptional recognitions).